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Digital Right to Work Checks and eVisas

May 20, 2024

As the landscape evolves, even the Home Office and UK Visas and Immigration (UKVI) are transitioning from a traditional paper-based approach to a fully digital immigration status system. In these unprecedented times, a new and user-friendly checklist has been introduced to aid employers in conducting Right To Work (RTW) checks accurately. With fines for hiring illegal workers now reaching a hefty £60,000 per individual, the consequences of neglecting or improperly completing these checks could prove detrimental to businesses.

RTW Checks

Employers must ensure compliance by:
• Obtaining proof of an employee’s right to work
• Checking the evidence to ensure the documents are genuine and that the person presenting them is the (prospective) employee, the rightful holder and permitted to do the type of work the employer is offering. The checklist sets out a list of things to review and consider when undertaking this check.
• Copying of each document in a format that cannot be manually altered and retain this for the duration of the employee’s employment and at least two years thereafter. Employers must also retain a secure record of the date upon which the RTW check is completed.
• digital Identity Document Validity Technology (IDVT) checks remain permissible for British and Irish passport holders and Irish passport cardholders only.

Online Checks

From the 1st of January 2025, UKVI will only issue eVisas (digital proof of a person’s immigration status), it will no longer be possible for employers to accept a physical Biometric Residence Card, Biometric Residence Permit or Frontier Worker Permit as proof of an employee’s right to work in the UK. Employers must conduct online right-to-work checks in respect of employees who seek to rely on these documents as evidence of their right to work in the UK.
To do this, employers should:

  • obtain the employee’s Share Code and date of birth, and enter this information into UKVI’s online right-to-work checking service
  • check that the online record confirms that the employee named in it is allowed to work in the UK and is allowed to carry out the work in question
  • confirm that the photograph on the online right-to-work check is of the individual presenting themselves for work. This can be done in person or by video call.
  • If the employee or prospective employee is a student who has permission to work for a limited number of hours per week during term time whilst studying in the UK, employers must also obtain and retain details of the term and vacation dates of the course that the employee is undertaking.

Our immigration and visa application experts will take the time to understand your requirements before recommending the most appropriate service to meet your needs, all at a competitive price.
To see how we can help, contact us today on 01403 801801 or [email protected]

  • We have a great relationship with the UK Visas team, who provide a prompt, professional service and expert immigration advice. They take the worry out of the visa process, working efficiently even when dealing with numerous requests at once.

    Sarah Bond
    Human Resources Advisor
  • I can honestly say everyone that I deal with at UK Visas are very efficient, super helpful and informative and extremely nice (especially Ana and Garima). Also patient with all my questions – nothing is ever too much trouble, and very prompt with their responses.

    Jackie Thompson
    HR Assistant
  • I’ve worked with UK Visas for almost 10 years now, and the support and advice never fails. From the sponsorship of new employees to training for the whole team, UK Visas are always extremely helpful and knowledgeable. I would highly recommend their services!

    Helena Wittenbach
    Head of Human Resources,
  • Having worked with UK Visas for more than eight years, I cannot recommend their services enough. We have worked with them on a wide variety of immigration topics, including complex licence matters (following acquisitions), day to day sponsorship processes, and reporting; and we have always received an amazing service.

    Members of the team are responsive and come back to our queries quickly, they are always polite, and go out of their way to be as helpful as possible. Thank you to all of the team for the wonderful ongoing support you provide!

    Amy Gadsby
    Director, Human Resources - EMEA
  • We have worked with UK Visas for a number of years and the service that is provided is excellent.

    No query is too big or too small. Always accommodating and helpful. Thank you team!

    Louise Goddard
    Executive Business Partner to CEO and the Board
  • We have worked with UK Visas for over 10 years, since we initially requested obtaining a Sponsor Licence. From day one, their guidance, communication, professionalism, efficiency and support has been and continues to be exemplary, with no request too much.

    Thank you and we look forward to continuing the relationship.

    Sara Searle
    Head of Human Resources and Payroll
  • I’ve worked with UK Visas for over 6 years and always find them helpful, friendly and experts in what they do. I know I can always call them up or send them an email and I will get a detailed response, fast. I wouldn’t hesitate to recommend them to anyone to help and support with your visa journeys.

    Gerry Weiss
    HR Business Partner
  • We have been using UK Visas for many years and service is always expeditious, even as number of requests have increased in recent years. The team advise on a wide range of queries and are always supportive, informative and clear in their advice.

    Jodie Plom
    HR Administrator CVS Vets
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